A certificate of conformity template is a legal certificate which is generated by an authorized department or authority; validating buyer’s requirements are fully complying with the product or inventory being dispatched. In other words, this certificate confirms the specifications of products supplied by manufacturer, are as per the demand or instructions of the buyer. This certificate plays very crucial role in commercial trade, which is totally based on trust. A buyer’s concerns can only be secured with this certificate and mitigate the risk involved in the transaction. Nevertheless, it is a commercial tool which safeguards buyer’s interest while holding authority to confirms existence of accurate products, as per transaction or agreement.
Details of Certificate of Conformity
This certificate can be obtained from official authorities, working under government control, based on prevailing legal framework. These authorities ensure not only the quality but also consumer safety rules of desire products such as standards, bans, or other similar rules under prevailing law. A certificate of conformity works when it is requested by exporter for their products. Upon receiving request, issuing authority conduct a full examination of company’s products and compare performance according to set standards lay down in books of the company. The issuing authority will only issue certificate once these products fully compliance with the set standards. In many countries, it is also serve the purpose of obtaining no objection certificate.
Purposes of Certificate of Conformity
A certificate of conformity issued by authorities can be used for multiple purposes. The most common purposes are given below for your ease;
1- The biggest purpose of having a conformance certificate is to help the companies in gaining customers confidence, which ultimately improves company’s sales volume as well as overall growth of country’s export.
2- The buyer wish to have this certificate as it holds credibility and will safeguards buyer’s risk.
3- Normally, government departments like; excise or custom required a certificate of confidentiality while handing imported products. This certificate, being attached, can ensure smooth processing.
4- This certificate is mandatory for getting a product registration, if it is not under the allowable products.
5- It also safeguards both the buyer and seller while facing a lawsuit filed by any official department or client.
Content of Certificate of Conformity
A certificate of conformity is frequently required by the companies, because of its safety cushion and confidence which it gives them while operating and competing in the international market. Nevertheless, it is owned and generated by authorized government organizations; still a manufacturer can attach it with the products as well. Therefore, the content of this certificate must be communicated to these manufacturers while preparing it. The standard content of this certificate includes the following;
* The date at which this certificate is prepared.
* Name and details of the company, requesting this certificate.
* Name and details of the representative of authorized organization.
* Inspection date.
* Time and venue of inspection made by officials with their names.
* The conformation of the inspecting team regarding products, processes, raw materials, packaging, as requested.
* The undertaking of officials regarding quality, ethical standards and safety of these products with their set standards, as applicable.
* The prescribed terms and conditions observed and validated by officials.
* The validity and life of this certificate.
* Signature.
